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Envoi Services VoIP

Do Schools and Universities Benefit from VoIP?

Do Schools and Universities Benefit from VoIP?

Do Schools and Universities Benefit from VoIP?

voip school university

Individuals and businesses have enthusiastically embraced VoIP Solutions. It is simply because the major cost savings in moving from a tolled PSTN network to toll-free internet connections for some people. There are, of course, other advantages in terms of improved operational procedures and customer service standards.

A popular inquiry is whether VoIP Solutions make a beneficial contribution, especially in the educational sector. The answer is a confident YES, and it’s not just for education. Any campus setup with multiple buildings or sites will profit from them.

VoIP on Campus

Schools and Universities, like any other enterprise, are managed with an HR department, Financial team, Procurement officers, and other essential business functions. These teams are supported by education-specific features such as curriculum development and student management. Other services that may be offered include postgraduate support; residence management; meal bookings; among others.

Call Management

Every educational institution’s success depends on its students. At the beginning of every academic year, there is a flurry of activity as old and new students are registered and put into courses. VoIP can provide advantages in various forms:

  • With calling/hunting groups, promptness is key to handling incoming calls. Additionally, Pickup allows for staff members at unattended desks to take calls when the intended recipient is absent.
  • With SIP technology, VoIP calls can be made through a smart device app, which is useful for times when you’re on the go and need to be contacted. If you’re within campus WiFi range, implementing this system guarantees that staff are always contactable.
  • Occasionally, an event must be broadcast in several locations. A typical example is a graduation ceremony taking place on one campus that is streamed to all other campuses. For graduations completed remotely, this is becoming more significant.

Collaboration

  • Students are increasingly using social media to access their e-learning courses and materials. For many students, having a smart device and being able to connect to social media is essential for their education.
  • Many professors are now using WhatsApp and other similar platforms to communicate with their students. Additionally, students are submitting assignments online and working together on social media for assigned tasks.
  • In many nations, there are educational networks that link primary and secondary schools, as well as colleges and universities. Over that network, academic and non-academic personnel can interact with each other easily on a one-on-one and group basis using VoIP and video conferencing.

Safety and Security

Many businesses are concerned about safety and security. Students and personnel can utilize an emergency contact on their smart device if SIP and VoIP are linked to a WiFi network. If they need help, this number is readily accessible to call for assistance.

Utilizing VoIP Solutions in an educational setting is a smart move that will benefit the school in more ways than one. In addition to saving money, it also improves communication among staff and students, as well as creates opportunities for the institution to partner with other schools.

Envoi makes VoIP telephone service a convenient and versatile option for our clients. Contact us today and learn more about what we can offer you and your business.

For MORE about Envoi

Envoi Networks, Inc. is a premier communications & technology company located in the Northern Virginia area, offering Cloud Telephony & Faxing, Internet Data Connectivity Services, Unified Communications and other technology related services to all types of organizations. Our goal is to offer solutions that will increase productivity, raise efficiency and deliver cost savings to our customers.

If you are not already experiencing the benefits of working with Envoi Networks, please reach out to us by phone 888-978-9464, by email at info@envoi.com, or utilize our simple quote form on this page.

Get a Free Quote

Envoi Networks is pleased to offer no-cost, no-obligation quotes for business class phone service and systems, along with an array of other communications services. Please provide your contact information below, and one of our experts will contact you to get your quote done right away.

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Envoi Services

The Difference Between VoIP Hard Phones and Soft Phones

The Difference Between VoIP Hard Phones and Soft Phones

The Difference Between VoIP Hard Phones and Soft Phones

VoIP has experienced a surge in popularity in recent years, both at work and as a personal communications tool. The benefits are so significant that going VoIP is an obvious choice for both individuals and businesses, particularly given the significant cuts in long-distance communication expenses.

Here’s what you should know about VoIP hard phones and soft phones:

What Are Hard Phones?

A hard phone is a device that connects to a home or business network and looks like an old-fashioned dial phone. It has the same buttons and handheld receiver as a conventional analog phone, but it features a graphical display or touchscreen instead of mechanical keys. Desktop computers or specialized versions for certain workplaces, such as handsets in a factory floor environment for workers wearing gloves, are available.

A hard phone is a tiny computer that runs software to provide essential functionalities, similar to a PC. With VoIP systems, you may access all of the features.

What are Soft Phones?

A softphone is a type of software-based smart device that imitates the functions and features of a hard phone, usually using a visual screen that looks like a hard phone.

It’s likely to have voice assistance, and it’s conceivable that video will be supported as well. Some businesses, such as call centers, may require headsets. If the smart device is a mobile smart device, SIP compatibility is necessary.

The Difference Between Them

The capabilities of hard and softphones are comparable, with the exception that mobile flexibility is limited to hard phones. Hard phones are firmly attached; whereas softphones might be mobile if linked to a mobile smart device.

The differences between these two types of phones are determined by the location and usage. Static hard phones are for employees who do not require mobility. Traditional handset users choose static hard phones because they want the look and feel of a regular phone. Staff that require continuous VoIP connection, regardless of where they are inside or outside the workplace, should use mobile platforms instead.

At Envoi, we offer superior levels of expertise to organizations in the field of communications and other tactical services. Contact us today and learn more about what we offer.

For MORE about Envoi

Envoi Networks, Inc. is a premier communications & technology company located in the Northern Virginia area, offering Cloud Telephony & Faxing, Internet Data Connectivity Services, Unified Communications and other technology related services to all types of organizations. Our goal is to offer solutions that will increase productivity, raise efficiency and deliver cost savings to our customers.

If you are not already experiencing the benefits of working with Envoi Networks, please reach out to us by phone 888-978-9464, by email at info@envoi.com, or utilize our simple quote form on this page.

Get a Free Quote

Envoi Networks is pleased to offer no-cost, no-obligation quotes for business class phone service and systems, along with an array of other communications services. Please provide your contact information below, and one of our experts will contact you to get your quote done right away.

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Envoi Services

The Best Time to Upgrade Your Phone Technology

The Best Time to Upgrade Your Phone Technology

The Best Time to Upgrade Your Phone Technology

voip phone service

As a result of the epidemic, many organizations have moved to a work from home and remote access style. This has led to many adjustments in internal corporate structures as they implement VoIP or Cloud Phone systems. Here’s why it’s time to move away from your outdated phone system.

WFH and Remote Access

You have a lot of e-commerce work, but you’re already seeing an increase in the number of online jobs. You’ll also need to ensure that your clients have access to important systems. Your existing infrastructure is costly and energy-consuming to maintain.

Costly Equipment Upgrades Are Needed

New and enhanced security software and hardware are required to manage the WFH and remote access connections. Perhaps your firm’s website requires an upgrade in order to grow its internet presence. They have both economic and resource ramifications.

Using an MSP will pass on the equipment and software expenses, as well as their assistance when it comes to preparing for the Cloud migration. 

Support Resources Are Needed Elsewhere

You’ll need software to help you update the website and move over to the new CaaS system. They may be on-site, but they are currently supporting the legacy VoIP and apps environment.

If you wish to use a MSP to implement your new CaaS systems, you may do so without disrupting your existing operations.

Updated Disaster Planning

There’s a lot at stake if the company’s online systems go down for any reason. There’s also a good chance that your Internet connection will be lost during the shift to the Cloud. It is critical to have backup connections with your MSP in case of an outage.

Future-Proofing

The move to an online existence is frequently just the beginning of several company changes that will occur over time. Moving to the Cloud now allows you to address future difficulties without requiring major modifications to your internal infrastructure.

At Envoi, we offer superior levels of expertise to organizations in the field of communications and other tactical services. Contact us today and learn more about what we offer.

For MORE about Envoi

Envoi Networks, Inc. is a premier communications & technology company located in the Northern Virginia area, offering Cloud Telephony & Faxing, Internet Data Connectivity Services, Unified Communications and other technology related services to all types of organizations. Our goal is to offer solutions that will increase productivity, raise efficiency and deliver cost savings to our customers.

If you are not already experiencing the benefits of working with Envoi Networks, please reach out to us by phone 888-978-9464, by email at info@envoi.com, or utilize our simple quote form on this page.

Get a Free Quote

Envoi Networks is pleased to offer no-cost, no-obligation quotes for business class phone service and systems, along with an array of other communications services. Please provide your contact information below, and one of our experts will contact you to get your quote done right away.

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Envoi Services

7 Advantages and Disadvantages of VoIP

7 Advantages and Disadvantages of VoIP

7 Advantages and Disadvantages of VoIP

hosted voice Bethesda

VoIP, or Voice over Internet Protocol, has several advantages for a business seeking to lower expenses and improve call quality. Every technology has its own limits, though. Here are some of the benefits and drawbacks of VoIP:

Advantages of VoIP

Remote Work Savings

VoIP allows workers to work from anywhere by connecting them to the company’s phone system. It also includes additional mobile features that traditional phones do not have, such as auto-attendant, call waiting, group calling, and real-time video conferencing.

Reduced Cost

Businesses can save a lot of money by switching to VoIP technologies. By more than 50% in certain cases, adopting VoIP systems can help you save on your phone bills. The cost savings will differ based on the VoIP service you select and your company’s needs.

PBX Cost

A PBX, or private branch exchange, is a costly on-site, physical hardware that connects traditional landlines inside a company. VoIP phone systems assist with the elimination of excess equipment by utilizing a high-speed connection.

Scalability

VoIP may be used to host high-quality, large-scale conference calls. Users can be added or removed as needed. VoIP is a wonderful tool for startup companies wanting to find a phone system that will help them grow.

Disadvantages of VoIP

Latency

Latency can cause issues when making calls over a VoIP phone system. When there’s a poor internet connection with limited bandwidth, latency difficulties occur. A VoIP router requires a specific VoIP router that has been created especially for this purpose in order to operate effectively and give voice traffic precedence above data.

Relies on Internet Access

A dependable internet connection with adequate bandwidth is required. Poor internet connectivity can have a negative influence on the quality of calls and the total VoIP service. Furthermore, your company’s bandwidth needs will be determined by the number of simultaneous calls.

Security Issues

VoIP has its own set of security issues, including phishing, identity and service theft, spam, and viruses and malware. However, by utilizing IP technologies such as encryption and enhanced identification management, you can protect your VoIP conversations.

At Envoi, we offer superior levels of expertise to organizations in the field of communications and other tactical services. Contact us today and learn more about what we offer.

For MORE about Envoi

Envoi Networks, Inc. is a premier communications & technology company located in the Northern Virginia area, offering Cloud Telephony & Faxing, Internet Data Connectivity Services, Unified Communications and other technology related services to all types of organizations. Our goal is to offer solutions that will increase productivity, raise efficiency and deliver cost savings to our customers.

If you are not already experiencing the benefits of working with Envoi Networks, please reach out to us by phone 888-978-9464, by email at info@envoi.com, or utilize our simple quote form on this page.

Get a Free Quote

Envoi Networks is pleased to offer no-cost, no-obligation quotes for business class phone service and systems, along with an array of other communications services. Please provide your contact information below, and one of our experts will contact you to get your quote done right away.

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Envoi Telephone Uncategorized Unified Communications

Testing About VOIP

Every time you receive a call at your organization, it is critical to convey a professional image. With your auto-attendant, you also have a wonderful opportunity to let callers know more about what you do and the services you provide.

Make the right impression during this captured time with your customers. Envoi’s Voiceover Solutions provide a professional voice artist to record your greetings and on-hold messages. Add royalty free music to your message for added impact.

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Envoi Services VoIP

5 Reasons Why Construction Companies Need VoIP

5 Reasons Why Construction Companies Need VoIP

5 Reasons Why Construction Companies Need VoIP

construction phone

Are you looking for the best phone service for construction? Construction companies can now build state-of-the-art buildings and infrastructure faster than ever before. Here are five great reasons to consider a VoIP phone for a seamless work environment.

HD Audio Clarity

A VoIP company can provide the best construction phone service thanks to its ability to deliver consistently accurate and dependable voice technology. Your team members will be able to talk to one another wherever they go, even on a noisy construction site. Your foreman can stay in touch with the crew at all times and they will always hear his instructions clearly.

Stand-Alone Communications

New construction frequently takes you far from a stable phone signal. Dead zones and missed calls are always inconvenient for everyone, but they may end up costing you a lot of money in the building trade.

Because you’ll have a direct link to all of your team members both on and off the job site with this VoIP solution, it’s the finest phone for construction. You won’t have to worry about dropped calls or roaming costs, either. In the field, your workers will enjoy all of the features of basic smartphone service and can communicate directly with everyone on the network.

Scalability

VoIP services also give you the ability to add or remove users to your network easily. You won’t need any special equipment, and you won’t have to wait for a technician to come out and install a new phone line. You can immediately connect new workers to your VoIP network and get them working.

Enhanced Mobile Collaboration

VoIP is a versatile way to tie together all of your disparate communications systems. In addition to making team members and clients easy to contact by phone, it includes a number of integrated features that help you run your business. You can video conference with any desktop or mobile device, exchange detailed documents in real time with remote team members, and simultaneously teleconference up to 30 locations.

Our approach to increasing workplace efficiency at Envoi makes VoIP telephone service a convenient and versatile option for our clients. Contact us today and learn more about what we can offer you and your business.

For MORE about Envoi

Envoi Networks, Inc. is a premier communications & technology company located in the Northern Virginia area, offering Cloud Telephony & Faxing, Internet Data Connectivity Services, Unified Communications and other technology related services to all types of organizations. Our goal is to offer solutions that will increase productivity, raise efficiency and deliver cost savings to our customers.

If you are not already experiencing the benefits of working with Envoi Networks, please reach out to us by phone 888-978-9464, by email at info@envoi.com, or utilize our simple quote form on this page.

Get a Free Quote

Envoi Networks is pleased to offer no-cost, no-obligation quotes for business class phone service and systems, along with an array of other communications services. Please provide your contact information below, and one of our experts will contact you to get your quote done right away.

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Envoi Services VoIP

Is a VoIP Service Right for Your VA Business

Is a VoIP Service Right for Your VA Business

Is a VoIP Service Right for Your VA Business

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A VoIP phone service can be a great choice for businesses of all sizes. But is a VoIP service right for your business in Virginia? In this blog post, we will discuss the benefits of using a VoIP phone service and how it can help your VA business grow.

What is a VoIP phone?

A VoIP phone is a telephone that uses built-in IP technology and is used along with a VoIP service that allows you to send and receive calls. VoIP phones are similar to traditional landlines except it uses a different underlying technology.

How to select your VoIP phones

There’s a VoIP phone for every job! Choosing the right VoIP phone isn’t as difficult as you might believe. You may get started by answering a few questions:

Who will be using VoIP phones?

An executive might need several line appearances for conference calls but a manager may need a VoIP phone with the ability to pick up, transfer, and take several calls at once. Determining the role can help you narrow down the options, and then you can decide what features you need for your users.

What’s the typical call volume?

The amount of line appearances your VoIP phone should have is determined by the amount of typical daily calls. Typically, three to five lines will be enough for an average office, but more than ten lines might be required for receptionists and operators.

What’s your budget?

Though price should not be the most significant aspect to consider when choosing an VoIP phone, it is critical that you have a budget in place. A budget will also force you to assess which features and functions are crucial to you.

Envoi Networks, Inc. is a premier communications & technology company here to increase productivity, raise efficiency, and deliver cost savings to your business. Contact us today and learn more about what we can offer you and your remote workers.

For MORE about Envoi

Envoi Networks, Inc. is a premier communications & technology company located in the Northern Virginia area, offering Cloud Telephony & Faxing, Internet Data Connectivity Services, Unified Communications and other technology related services to all types of organizations. Our goal is to offer solutions that will increase productivity, raise efficiency and deliver cost savings to our customers.

If you are not already experiencing the benefits of working with Envoi Networks, please reach out to us by phone 888-978-9464, by email at info@envoi.com, or utilize our simple quote form on this page.

Get a Free Quote

Envoi Networks is pleased to offer no-cost, no-obligation quotes for business class phone service and systems, along with an array of other communications services. Please provide your contact information below, and one of our experts will contact you to get your quote done right away.

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Envoi EnVoIP Unified Communications VoIP

5 Things to Know Before Choosing a Telecom Provider

5 Things to Know Before Choosing a Telecom Provider

5 Things to Know Before Choosing a Telecom Provider

Searching for the right service provider can be time consuming, confusing, and costly. Fortunately, it doesn’t have to be. 

While there are many companies that seem to offer similar services, it’s important to do a little research and find the one that is the best for your business. Here are five things you should consider before making your final decision.

Services

Every business runs a little differently from the next. That means each one will require different solutions to their unique circumstances. When you’re searching for a provider, it’s important that you detail exactly what your company needs and see what the provider is offering. Some of the best service providers will work with you and create a tailored approach to suit your needs.

Customer Support

Another aspect you should note is the provider’s customer service. The customer service and support team should be friendly, knowledgeable, and attentive. They should actively try to mitigate any issues, not make things more confusing. 

Experience

Before making a definitive choice, you should always check the service provider’s history and experience. Has the provider worked with other companies like yours? Do they offer services that align with your businesses’ current and future goals? With a few poignant questions, you’ll be able to determine if the provider is a right fit for your business.

Security

With today’s cloud based systems, security is more important than ever. You need to have peace of mind knowing that the provider will keep your sensitive information and networks safe. Check to see what the provider offers in terms of preventative security as well. 

Reliability

Along with experience, having a reliable provider is very important. Your choice in provider is one of the major factors determining if your business communications will run smoothly or not. Likewise with how quickly emergencies issues can be handled. You should trust your provider so that you can focus on growing your business.

At Envoi, we offer superior levels of expertise to organizations in the field of communications and other tactical services. Contact us today and learn more about what we offer.

For MORE about Envoi

Envoi Networks, Inc. is a premier communications & technology company located in the Northern Virginia area, offering Cloud Telephony & Faxing, Internet Data Connectivity Services, Unified Communications and other technology related services to all types of organizations. Our goal is to offer solutions that will increase productivity, raise efficiency and deliver cost savings to our customers.

If you are not already experiencing the benefits of working with Envoi Networks, please reach out to us by phone 888-978-9464, by email at info@envoi.com, or utilize our simple quote form on this page.

Get a Free Quote

Envoi Networks is pleased to offer no-cost, no-obligation quotes for business class phone service and systems, along with an array of other communications services. Please provide your contact information below, and one of our experts will contact you to get your quote done right away.

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Envoi EnVoIP Unified Communications VoIP

Your Business Needs Unified Communications

Your Business Needs Unified Communications

Your Business Needs Unified Communications

Take Advantage of the Benefits of Unified Communications

In today’s spread out working climate, team communication is essential for businesses to run smoothly and meet the bottom line.

Now that many companies are opting to work remotely, staff are no longer tied to a desk phone line. Instead more and more people are working on-the-go and are creating opportunities across the country and the world. Without the right technology and communication services, daily business and new ventures might be hindered. 

Unified Communications (UC, or also commonly referred to as UCaaS – Unified Communications as a Service) brings together video and voice calls, messaging, file sharing, and more.

With so many digital platforms to choose from, it can get confusing and costly if you aren’t careful. Unified Communications keeps it simple, making sure employees and clients can collaborate seamlessly. 

Productivity
UC platforms allow staff to get in touch with each other almost instantly where they can collaborate on projects quickly. Since many platforms also offer smart phone apps, meetings and discussions can happen anywhere and anytime. 

Cost
Unified Communications is a cost-effective option and can save companies a substantial amount money. Using the Internet to make calls to someone in another country is a fraction of the price, if not completely free.

Performance & Retention
Unified Communications allows businesses more flexibility and in turn, helps to make your staff’s lives a little easier. Quick communication and streamlined file sharing for projects aren’t just beneficial for productivity, they also help to reduce the turnover rate.

If you’re interested in better communication tools, reach out to the experienced consultants at Envoi to assist you and we can show you the best options for your company.

For MORE about Envoi

Envoi Networks, Inc. is a premier communications & technology company located in the Northern Virginia area, offering Cloud Telephony & Faxing, Internet Data Connectivity Services, Unified Communications and other technology related services to all types of organizations. Our goal is to offer solutions that will increase productivity, raise efficiency and deliver cost savings to our customers.

If you are not already experiencing the benefits of working with Envoi Networks, please reach out to us by phone 888-978-9464, by email at info@envoi.com, or utilize our simple quote form on this page.

Get a Free Quote

Envoi Networks is pleased to offer no-cost, no-obligation quotes for business class phone service and systems, along with an array of other communications services. Please provide your contact information below, and one of our experts will contact you to get your quote done right away.

Categories
Envoi EnVoIP Unified Communications VoIP

It’s Time to Switch to VoIP

It’s Time to Switch to VoIP

It’s Time to Switch to VoIP

It’s Time Your Business Should Switch to VoIP

The global pandemic may have made it difficult for your business to communicate with your staff and clients, but there are options to maintain your productivity and efficiency.

VoIP (Voice over Internet Protocol) is the new standard for business calls in the workforce today. As a cloud-based system, VoIP offers many benefits including flexibility and security, and reduced costs.

Flexibility
In today’s world, almost everyone uses some kind of smartphone. A cloud phone system, like VoIP, makes it easy for your staff to switch between using their computers, desk phones, smartphones, or tablets while taking business calls. It’s convenient and helps facilitate better productivity throughout the day, especially with more and more staff working from home. With VoIP it’s like everyone is in the room together.

Security
Today’s Internet use requires businesses to stay up to date with security measures. Cloud-based systems also take security seriously, and help to protect your business information. With these cybersecurity capabilities, you can rest assured that your sensitive information is safe. 

Cost
A VoIP system can help your business save money as well. Adding new users to the phone system is easy and inexpensive, and doesn’t require the IT support and maintenance associated with traditional phones.

For MORE about Envoi

Envoi Networks, Inc. is a premier communications & technology company located in the Northern Virginia area, offering Cloud Telephony & Faxing, Internet Data Connectivity Services, Unified Communications and other technology related services to all types of organizations. Our goal is to offer solutions that will increase productivity, raise efficiency and deliver cost savings to our customers.

If you are not already experiencing the benefits of working with Envoi Networks, please reach out to us by phone 888-978-9464, by email at info@envoi.com, or utilize our simple quote form on this page.

Get a Free Quote

Envoi Networks is pleased to offer no-cost, no-obligation quotes for business class phone service and systems, along with an array of other communications services. Please provide your contact information below, and one of our experts will contact you to get your quote done right away.